PMO Software that Supports Your Transition from Project Delivery to Portfolio Value

Why KeyedIn

Deliver Greater Visibility and Control

The PMO is now a key part of the organizational landscape. increasing the professionalism with which projects and programs are delivered, driving up standards and increasing the chances of project success. But those successes aren’t shared fairly between all PMOs. In fact, many PMO's are only realizing a fraction of their potential. Standards have improved, but they’re still not universal. More projects are delivered on time and budget, but some still miss the boat. And the vast amounts of data that PMOs collect about the way projects operate − the way the organization operates − are not routinely put to use to inform future project selection, estimating and planning. It’s time to take your PMO to the next level. Wherever you’re at, KeyedIn can help you raise standards, expand your influence, garner greater respect and above all deliver tangible improvements in project performance by automating and standardizing core project, program and portfolio management functions.

Empower Your PMO to Exceed

Most PMOs function as a reporting hub: the place where project information is gathered and collated so that the executive team can be provided with a clear and consistent view of the status of each project in the business. But while this approach brings some often much-needed discipline to project delivery, it means organizations are only realizing a fraction of the PMO’s potential. Instead, consider putting all that rich information to wider use – applying and analysing the knowledge you now hold about individual projects to gain insights across the entire portfolio. With KeyedIn, that’s exactly what you can do. KeyedIn creates a single central store for all your project information, meaning your PMO can lead a wholesale transformation of the way projects are planned, managed and delivered, without requiring any further information to be gathered from the business.

Make More Informed Resourcing Decisions

The more projects you’re delivering, the more complex resource management becomes. As individual project managers battle to get the right blend of skills and right level of staffing on each of their projects, it can often become a source of tension across the organization. The PMO is ideally placed to lead a more strategic approach. KeyedIn shows you which resources are available at any given moment, enabling you to allocate resources more effectively across the portfolio and take a more active role in planning upcoming work. Because KeyedIn provides a real-time view of progress across all projects, it allows you to react not only faster but also smarter to inevitable changes in project schedules or scope. You can make informed decisions about how best to address change requests, re-prioritize projects or re-deploy resources.

Become Business Outcome Focused

In many organizations, one of the PMO’s core tasks is to assess each new opportunity against core business goals as part of project selection. KeyedIn facilitates this process. It makes it easy for the PMO to create ballpark estimates and project timelines, so you can model the likely impact on resources, expected margin and potential risks.

Provide Greater Agility

Internal change programs are now an integral part of the business landscape. For these programs to succeed, they need to be both planned and executed with the same rigour and discipline as client-facing projects. That not only means ensuring planning and delivery are aligned, but also adopting effective governance. KeyedIn enables the PMO to take control, providing crucial visibility into individual workstreams, deliverables, milestones and benefits, as well as potential resource conflicts between different initiatives. To support this, KeyedIn’s expert consultants can help identify relevant reporting processes and ensure projects are prioritized in alignment with the overall business strategy. The result is that individual change projects can truly be managed as an overall change program – increasing the chances of success.

Drive Up Project Standards

KeyedIn Enterprise allows the PMO to see the status of all current and upcoming projects, as well as the status of the overall project portfolio. With detailed, real-time project information, the business can take action to increase performance, shorten delivery times and minimize cost risks. Ultimately, you can ensure that each project is delivered in the most efficient way possible.

Deliver Business Value

One of the fundamental functions of most PMOs is reporting to the board on projects and programs. But if your communication is only one way, you’re missing a trick. Because the PMO has such an insight into how projects are progressing, it is the ideal source of updates to the entire organization – showcasing and celebrating success, from a key milestone reached to a project completed. This benefits not only the project team, but the whole business, creating a sense of ownership and unity: for the PMO, it means you’re associated not only with demanding answers, but delivering value too. With KeyedIn Enterprise, reporting is simple and standardized. You can develop your own templates for formal reports to key stakeholders, create user-friendly dashboards for those involved in the project, or simply provide regular, intuitive updates to the internal communications team.

Become an Agile PMO

Apply Agile Principles to Your Portfolio

Whereas traditional portfolio management – the process of choosing which projects and programs to invest in amid limited resources – is typically associated with an annual budgeting process and is not very adaptable to changing business priorities, KeyedIn takes the Agile principles that have improved project execution and applies them to the top-down assessment of portfolio investments. Concepts like iterative development, continuous improvement, prioritizing a dynamic backlog, etc., when applied to portfolio management can deliver a host of compelling benefits.

Select the Right Investments

For the PMO, EPMO or Digital Transformation Office (DTO), making the wrong investments can be very costly. With KeyedIn Enterprise, portfolio leaders can be confident they are investing in the products or programs that have the biggest impact and drive the most value for the organization.

Turn Quickly

The pace of change in business has never been faster, with new competitive threats and market opportunities emerging almost daily. KeyedIn Enterprise enables portfolio leaders to quickly pivot budgets and resources when business priorities shift – and to embrace change rather than resist it.

Deliver Faster

According to industry analyst Gartner, the #1 driver for adopting more Agile methods of portfolio management is a desire to deliver strategic projects faster. KeyedIn Enterprise brings together every portfolio project, regardless of methodology, to support fast communication and timely decisions.